SecurePRO™ Card of Erik Wallace

Procedures and policies

Created by Evelio Clavel-Rosales

Identity information (Know Your Translator™)

Data that has been verified:
  • NAME
Additional data that has been provided but not verified:
  • Phone: Mobile
  • Address
  • Citizenship: Norway history

Registered Jun 2010
Paying member DEC 2010
Has visited in the last 31 days.
Identity / Know Your Translator™ data

Standard security procedures

  • Safeguarding of content: I take care to prevent confidential project files and content from being accessed by unauthorized parties.
  • No discussion: I do not discuss confidential project content with unauthorized parties.
  • File deletion: I delete project files upon completion of work, or am willing to do so upon request.
  • No paper copies: I either do not create paper copies, or am willing to agree to shred them upon project completion.
  • Encrypted file storage: I understand how to, and am willing to agree to, store files only in encrypted form.
  • Password-protected folders: I understand how to, and am willing to agree to, password-protect file folders.
  • Encrypted file transfer: I understand how to, and am willing to agree to, send and receive project files in encrypted format.
  • Dedicated project folder: I am willing to agree to keep separate file folders for separate clients.
  • Remote backup: I have a regimen, available upon request, for backing up files remotely while work is underway.
  • Archiving: I have a regimen, available upon request, for maintaining copies of project files after completion of work.
  • No cloud storage: I am willing to agree to store content only locally on my own machine(s), i.e., not in "the cloud".
  • No unauthorized sampling: I use samples from completed translations (in portfolios, or otherwise to market my services) only with client permission.
  • Confidential collaboration: I do not disclose confidential information when obtaining assistance from fellow translators on term selection, etc.
  • No term discussions: I am willing to agree not to obtain assistance from fellow translators on term selection, etc., at all.
  • No ownership claims: I am willing to agree that completed translations are the property of the client or client's client, and waive any personal rights thereof.
  • No foreign TM/MT: I am willing to agree not to use translation memories (TMs) or machine translation (MT) systems that contain data, or that have been trained using data, from other clients.
  • Confidential TM/MT: I am willing to agree not to use content from projects worked on for one client, to add to translation memories or train MT systems that are used with other clients.
  • TM/MT deletion: I am willing to agree to destroy any translation memories, machine translation engines and glossaries created specifically for a given project, upon completion of the project.
  • No cloud MT/TM/etc.: I am willing to agree not to use any cloud-based translation memory, machine translation, optical character recognition (OCR) or other such cloud-based services that involve disclosure of content to third-party systems.
  • No TM/MT sharing: I am willing to agree not to share a given client's TMs and MT training data with other professionals.
  • Reference material confidential: I consider reference materials to be confidential; I do not share such materials, and would not use them on other client's projects, without permission.
  • Home office: I have an office in my home.
  • Dedicated space: My home office is in its own room.
  • Private space: I am the only one who uses my home office.
  • No public spaces: I work exclusively, or almost exclusively, from home.
  • On-site audit: I am willing to agree to make my home office available for on-site audit.
  • Dedicated computer: I have a dedicated computer for translation work.
  • Locked computer: My work computer is password protected.
  • Sole user: I am the only person who uses my computer.
  • Antivirus: My computer has up-to-date, licensed antivirus software.
  • File scanning: All incoming/outgoing files are scanned for viruses and malware.
  • OS updates: Updates to my operating system are auto-installed.
  • Software updates: I have a tool that checks for updates to all of the software on my computer.
  • Anti-ransomware: I have an up-to-date, licensed anti-ransomware program.
  • Private screen: My computer's screen is not visible through a window.
  • File auditing: I understand how to, and am willing to agree to, enable security logging and file auditing.
  • Locked phone: My mobile phone is pin or thumbprint protected.
  • No pirating: I do not use pirated software.
  • Password-protected network: My home office's network is password protected.
  • Firewall: My home office's network is protected by a firewall.
  • No outside wifi: I do not use, or am willing to agree not to complete a project using, wifi outside of my home office.
  • Wired connection: My home network is wired; there is no wifi, or I am willing to agree to work only on a wired connection.
  • Offline work: I am willing to work from home, offline only, if required.
  • VPN: I understand how to, and am willing to agree to, use an encrypted VPN for file transfers.
  • Encrypted email: I have an email account that enables me to exchange end-to-end encrypted messages, and am willing to agree to only such transfers.
  • Non-disclosure of clients: I do not disclose my clients' identities or contact information, or the identities or contact information of their clients or vendors, without first obtaining permission to do so.
  • Non-disclosure of processes, rates: I do not discuss my clients' internal processes, tools, rates of payment, or other such information, without first obtaining permission to do so.
  • Private correspondence: I consider communications with clients to be confidential and do not disclose emails or other such correspondence.
  • Secure record-keeping: My customer list(s), invoices and other such records are secured.
  • Password management: I have a professional approach to passwords that involves (1) strong / long passwords; (2) different passwords for different sites/services; and (3) periodic password rotation.
  • Two-step verification: I use of two-step verification procedures whenever possible.
  • Conflict of interest: If I experience a conflict of interest, or recognize the possibility of that perception, I will immediately discuss that with my client.
  • No privileged actions: It is my policy not to take any actions (ex. buying stock) as a result of having gained access to confidential information.
  • Illegal activities: If I became aware of any illegal activity, it is my policy to immediately report that to the relevant authorities, and to my client if appropriate.
  • Disclosure reporting: If confidential information were ever inadvertently disclosed, I would notify my client immediately.
  • Code of conduct: I have either endorsed the Professional Guidelines or am bound by the code of conduct of a recognized industry association.
  • Own NDA: I am able to provide my own NDA / security policy for clients who do not have one readily available.
  • Assumption of confidentiality: Absent agreement to the contrary, my assumption is that files and content are to remain confidential.
  • Experience with secure projects: I am experienced working with highly confidential content.
  • Work on server: I am willing to agree to perform work remotely on tools/applications/portals controlled by the client.
  • No subcontracting: I do not subcontract/outsource work, or I do not do so without client permission.
  • Background check: I am willing to submit to personal background checks.
  • Drug testing: I am willing to submit to drug testing.
Encrypted zip folders in temporary storage.
Non-disclosure of private info.
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